Tax returns, bookkeeping, and financial reporting, from a single W-2 return to fully outsourced accounting for your company. More than 12 years of hands-on experience. Every engagement starts with a flat quote in writing. No hourly surprises, no jargon, no pressure.
Whether it is one return or a full set of books, the path is the same.
Use the form below and describe your situation in plain words. You get a plain-language reply and a flat quote in writing, usually within one business day.
Upload documents to your encrypted portal, or grant accountant access inside your own QuickBooks Online. Nothing sensitive ever moves by email.
Returns are prepared, reviewed, and filed electronically after your approval. Books arrive reconciled and review-ready. Nothing is billed that you did not approve first.
Three service areas, one standard: you always know the price and the plan before work begins.
Every return is prepared and reviewed personally, then filed electronically after your approval.
Handled by a certified QuickBooks Online ProAdvisor who has run multi-entity closes in-house.
The same discipline used in public-company reporting, applied at small-business scale.
Four plans, month to month, no long-term contract. Tax returns and one-time projects are quoted flat separately.
Every plan draws from one shared monthly transaction pool. A bank or card line, a payroll entry, or a 1099 record counts as one transaction, and a customer invoice or vendor bill counts as three, since documents take more hands-on work. Plans are priced by workload, not by your revenue, so growing your business never raises your bookkeeping bill by itself. If your month runs over, we tell you first and you choose an extra pack or the next tier before any additional work happens. QuickBooks Online subscription is billed separately and the file stays in your name. 1099 filings, sales tax filings, and tax returns are quoted flat as add-ons.
Starting prices cover straightforward filings. Every return receives an exact flat quote in writing before any work begins, and the quote is the final price.
A single reconciliation, a QBO fix, one tricky journal entry, or a second pair of eyes before a filing. Small one-off work runs $74.99 an hour with a 3-hour minimum, and you get a written cap on hours before we start.
Busy season overflow, client cleanups, and ongoing bookkeeping handled under your brand or ours. Your staff stays on review and advisory work, we handle the ledger work. Priced per client or per project with the same flat-quote discipline, with confidentiality and non-solicitation in writing.
Refund Harbor is run by Pavel Zabela, an accountant with more than 12 years of experience across corporate accounting, tax preparation, and financial reporting. That includes preparing federal returns in-house for a multi-entity operating company, forms 1040, 1120S, 1065, and 1120, rebuilding a multi-entity month-end close from nine months behind into a steady cycle, and supporting SEC filings for public and pre-IPO companies.
We are plain about credentials, because trust is the whole product in this business. Returns are prepared by an IRS-registered preparer holding a current PTIN. We are not a CPA firm, and we will never pretend to be one. For complex cases that call for CPA-level review or strategy, we bring in dedicated CPA partners under contract, so the right expertise is always on your file. What you get is senior, hands-on work at a fraction of big-firm pricing, with every claim on this site being one we can back up.
Education: Master's in Management, MGIMO University · Bachelor of Economics, Plekhanov Russian University of Economics · BBA, The Hague University of Applied Sciences, Netherlands
Certifications: QuickBooks Online ProAdvisor · AICPA Client Accounting Advisory Services Certificate
Languages: Client work available in English, Russian, and Spanish
Financial records deserve serious handling. Here is how we treat them.
Documents travel and rest under 256-bit encryption in an industry-standard professional portal, with multi-factor authentication on every account.
We will never ask for your SSN, EIN, or financial documents over email or text. Everything moves through your password-protected portal.
We maintain a formal Written Information Security Plan as required of professional preparers under federal law. Not just a checkbox, a practice.
No, and we say so plainly rather than hiding it in fine print. Returns are prepared by an IRS-registered preparer with a current PTIN and more than 12 years of hands-on accounting experience, including in-house preparation of individual and business returns. For more complex cases that require CPA-level work, we have dedicated contracted CPAs we bring in, so the right expertise is always on your file. For most individuals and small businesses, this structure delivers senior work at a much fairer price, and if your situation calls for an attorney instead, we will tell you so honestly.
Simple W-2 returns are a published flat $49.99, and monthly bookkeeping plans start at a published $199.99 a month. Everything else gets a flat quote in writing after we understand your situation, before any work begins. If scope changes midway, you get a revised quote and you decide. There is no hourly meter running and no invoice you have not approved in advance. The smallest one-off projects can run hourly instead, $74.99 an hour with a 3-hour minimum and a written cap on hours agreed before we start.
Refund Harbor LLC is a Florida company and works with clients fully remotely. You upload documents to an encrypted professional portal, we communicate through the portal and email, and completed returns are filed electronically. For bookkeeping, you grant accountant access inside QuickBooks Online, so your data never leaves your own account.
Cleanups are a specialty. Whether you are months or years behind, we review the file, give you a flat quote for the catch-up, and deliver reconciled accounts with financial statements your CPA or lender can rely on. Messy books are nothing to be embarrassed about, they are simply the starting point.
Yes, and it is a common setup. We handle the bookkeeping, reconciliations, and year-end package, and your CPA receives clean, review-ready records. CPAs bill less when the books arrive in order, so this arrangement usually pays for itself.
Yes. Medium and larger companies outsource their bookkeeping to us for the same reason small ones do, senior work at a fraction of the cost of an in-house hire. We scope your volume, quote a flat monthly fee in writing, and integrate with your existing systems and your CPA or auditors. We take on a limited number of ongoing engagements at a time, so every client receives the same attention.
Describe your situation in a sentence or two. You will get a plain-language reply and a flat quote, not a sales pitch.
Every message lands directly in our inbox and gets a reply within one business day.